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Wedding Planner
PLANNING FOR THE BIG DAY!
The Beech Hill Country House Hotel has a highly experienced dedicated wedding coordinator to ensure that your day is as brilliantly organised as it is special.
VIEWING AND BOOKING OF SUITES
Daytime or evening consultations allow you to view the various banqueting suites, subject to availability, and to discuss your wedding reception requirements in detail. And don't forget, we are licensed to host your wedding ceremony.
Provisional bookings will be held for up to 14 days. To confirm your booking you will be required to pay an initial non-refundable deposit of £500.00 and to sign a wedding agreement.
FINAL DETAILS APPOINTMENT
Behind the effortless flow of a Beech Hill wedding is a whole flurry of activity that ensures your big day is as perfect as you had always dreamed.
Approaching your wedding day, youll find our team able to offer invaluable advice on the smooth running of your wedding, discuss your specific arrangements, the running order for the day and any special requirements and services.
This consultation is usually scheduled 8-10 weeks prior to the wedding date and should last no longer than one hour. The hotel has a set agenda for this meeting to ensure that all the relevant aspects are covered and any requirements noted.
CHOOSING THE MENU FOR YOUR EVENT
Our head chef and his team aim to deliver exceptional catering standards, endorsed by one AA rosette for the quality of food served at the Beech Hill Country House Hotel. We also provide special menus including vegetarian dishes and meals suited to other dietary requirements.
Your preferred menu can be selected from our special banqueting selection. Choice menus can be catered for however please be advised that you must pre-order 8 days prior to your wedding reception and additional surcharges apply.
TABLE SETTINGS
Circular or rectangular dining tables are set up with white table linen and linen guest napkins, customised menus and wine list, and optional wedding favours (excluding alcoholic favours). We recommend tables to seat between 6 and 10 guests.
CAKESTANDS
A number of complimentary silver cake stands and knives are at your disposal as part of our wedding services, including:
American Cake stand S format - for three separate cakes
Traditional Round - for single or multiple tiered cakes
Traditional Square - for single or multiple tiered cakes
Two Tiered C format - for two separate cakes
FLOWERS
Our highly skilled house florist can assist you with additional requirements such as pedestals, presentation baskets, bouquets and room gifts.
SEATING PLAN
A personalised seating plan can be prepared by the hotel and displayed for your guests with relevant table numbers on allocated tables. It is advisable to forward a copy of the table plan by email, ensuring the correct spelling of guest names and titles.
It is also good practice to indicate the names of guests who have special dietary requirements, childrens portions, highchairs etc. Of course, these comments will be deleted prior to publication of the guest table plan.
Alternatively, you may wish to provide your own specially prepared table plans.
PROCEEDINGS
Our master of ceremonies will be on hand to discuss the agreed formalities and arrangements with the best man, including:
Update on time schedule
Receiving line
Bridal party briefing on order of events
Formal announcement of the bride and groom after all guests are seated
Reminding the appointed guest to say Grace prior to the meal
Cake cutting ceremony
Order of speeches and announcement of speakers
Handover of cards, telegrams, flowers and gifts
EVENING RECEPTION
After the wedding banquet, guests will be asked to progress to a private lounge to facilitate the transformation of the reception suite for the evening's entertainment.
An informal buffet is often served at evening receptions and is an ideal opportunity to provide light refreshments for those guests who joined the reception after the main meal and travelled from afar. It is recommended to serve the evening buffet between 9.30PM and 10.00PM when an announcement or preferably a short break is suggested to allow for efficient service.
ENTERTAINMENT
A wide range of special entertainment can be booked through the hotel, ranging from DJs and pipers to live musicians. Wedding parties are of course welcome to source their own entertainment. Late licenses up to 1.00AM apply for weddings on Mondays through to Saturdays, with a bar service available and music played until this time.
GUEST ACCOMMODATION
For those guests wishing to stay overnight at the hotel, rooms can be booked directly with the hotel or online. A deposit of 50% per room or credit card guarantee is required to confirm rooms.
It is advisable that rooms are booked at the earliest opportunity, particularly for those guests travelling from afar and especially for weekends when demand is usually high. Although the check-out time is 12:00pm, we recommend that guests advise us in advance of early arrivals, so that we can allocate the first available rooms.
After the final dance and toast, the day may be over but the night only begins for those residents who wish to enjoy the comfort of our residents bar, where drinks are served until the last guest retires.
The next day, a traditional Irish breakfast or Healty Option breakfast is prepared to order, supplemented with a wide range of juices, cereals, fruits, breads, croissants and pastries, yoghurts, cheese, all available from a well appointed buffet.
A large family table can be reserved, or maybe you would prefer to take advantage of the ultimate indulgence of breakfast in bed...
WHAT HAPPENS WHEN AND HOW
We recommend that you make appointments for the following key stages of your wedding planning.
8-10 weeks prior to your wedding day
We will talk through your details, including your expected timeline, package and menu selection, confirmation of bridal party, room layout, entertainment requirements and of course any special requests the bride and groom might have.
8 days prior
Advise on final numbers of guests
Provide cake, place cards, guest names and seating plan, special dietary requirements
Table decorations, presentation bouquets and gifts
Instructions on placement of guest favours and table decorations
Other information as required
Settle the remaining balance for your wedding reception
On the day
Collection of all gifts, decorations, cards and other items
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Beech Hill Country House Hotel - 
